Case Accounting

Five pieces on FMR Volume 15: how a case is accounted for, the Planning Directive and OA request, the administrative surcharge, how supporting activities are reimbursed, and the accounting steps in closing a case.

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Five pieces in this topic

How a case is accounted for

Each case as an accounting unit, three sets of responsibilities, direct cite allotments and the budget execution rules.

The Planning Directive and the OA request

Two cumulative working papers behind every case, and the annual budget for contract administration services.

How the administrative surcharge is applied

A percentage charge on every case, fixed by the date a line was accepted, with minimums at closure and rules for waivers.

How supporting activities are reimbursed

Formal orders and trust fund requisitions, the monthly Command Pay List, and the reports used to check what was paid.

The accounting steps in closing a case

Closure that moves records rather than ending them, two procedures, interim and final closure, and returning grant money in time.

Key terms in this topic

Case identifier Direct citation Allotment Status-of-allotment report Dormant Account Review Quarterly Planning Directive OA request Cumulative document CAS budget Command rate Administrative surcharge Within-scope change Nonrefundable minimum Small case management line Waived surcharge Command Pay List Delivery transaction Transportation bill code Transaction Register Expenditure authority ACCP Unliquidated obligation Interim closure Case Closure Certificate Alternate funds return